Privacy Policy Information

Dear Visa Applicant:

Through this privacy and data protection policy, we inform you and you expressly consent that the personal data that you provide us in this visa application, are treated and are incorporated, respecting the relevant security measures required for this purpose Spanish and European legislation on data protection, the file Visa Information System (VIS-National) responsibility of the Undersecretary of the Ministry of Foreign Affairs and Cooperation (MAEC) whose purpose is to provide support in the management (processing and resolution) of short-term visa applications of foreign citizens subject to the requirement of this requirement to enter Spain and / or other Schengen States.

In addition, you consent and authorize the MAEC, use your personal data for any type of management concerning your visa application, keep them for the time necessary to carry out the proper management of your Visa.

You are also informed about the assignments provided in the current legislation for data relating to short-term visas: to the central database of the VIS in Strasbourg, to the common computer application provided for in Additional Provision Five of the Organic Law 4 / 2000, to the National Police Force, the Civil Guard, and the National Intelligence Center, which will have access to data related to short-term visas in the case of countries that are subject to consultation between central authorities in accordance with Community regulations. applicable and in the case of sensitive countries agreed with the National Authority of the VIS. It also allows the transmission or making available to a third country or an international organization, the data treated in the VIS if deemed necessary and for specific cases, in order to prove the identity of third-country nationals, also for the purposes of refund, always in the terms stipulated by Regulation 727/2008 of the European Parliament and the Council of 9 July.

In any case, you need to exercise the rights of access, rectification or deletion, cancellation, opposition, limitation of treatment and portability in the terms specified in the legislation on data protection, you can do so by contacting the consular office for the data You are also informed that you have the right to file a claim with the supervisory authority.

PRIVACY POLICY FOR THE APPOINTMENT MANAGEMENT OF VISA APPLICATIONS

The Ministry of Foreign Affairs, European Union and Cooperation, in compliance with the data protection policy and thus in application of the 2016/679 Regulation (EU) by the European Parliament and the Council from the 27th of April 2016 concerning the protection of natural persons relative to personal data treatment and the free movement of such data and for which the 95/46/CE Directive (onwards, the General Regulation of data protection or “GRDP”), together with the development legislation which could result hereof, informs about the current privacy policy for the APPOINTMENT MANAGEMENT OF VISA APPLICATIONS.

Who is responsible for the treatment of your personal data?

The responsible for this treatment is the Consular Office where it´s demarcation is found and with registered office on the direction available on the website of said office (onwards, the OFFICE) where BLS INTERNATIONAL acts as Responsible of Treatment under signed contract between both parties.

The Ministry of Foreign Affairs, the European Union and Cooperation (MAUC), has formally named a Deputy of Personal Data Protection, and is available to contact through the following mean of communication:[email protected]

How do we obtain your personal data?

To answer this question, it´s important to distinguish between sources which proceed from your personal data and the typology of personal data treated by the OFFICE.

1. Sources in which personal data is gathered.
   • Provided by you on the relations established with the OFFICE through the registration on the Appointment Management System.
   • Provided by your legal representative (father, mother or legal tutor, in case of applicants under 14 years old) through the registration on the Appointment Management System.
2. Personal data typologies.
   • Identifying data: Name, Surname, Nationality, ID or Passport, Type of Passport, ID/Passport Expedition Date, Expiration Date, Place of Expedition, E-mail, Mobile phone.
   • Data of personal characteristics: Date of birth.

In case of multiple appointments, identifying and contact data from the rest of applicants, confirming that you count with the consent of the rest of applicants included on the appointment for the treatment of personal data for those who are appointment holders.

What is the purpose for treating and processing your personal data?

In the OFFICE we treat your personal data to reach the purposes described below:

Gather data from the citizens for the Visa applications with appointments as well as any changes or cancellations that may arise.

What is the legitimacy of the OFFICE for treating your data?

The basis for the treatment of your personal data is subject to the exercise of public authorities and the compliance of the legal obligations of the OFFICE.

Which recipients will receive my personal data?

In order for personal data treated by the OFFICE to reach the purposes previously detailed, could be communicated to the following recipients according to the legitimated basis of the communication.

• Institutions and Public Administrations

How long do we store your data?

The OFFICE stores your personal data for the necessary time to correctly manage your appointment and until your attendance to the Visa application OFFICE takes place.

Subsequently, as long as you have not exercised your right of suppression, data will be stored keeping in mind the legal periods applied in each particular case, keeping in mind the data typology as well as the purpose of such treatment.

You can request further information regarding the storage periods of applied data in the OFFICE contacting our Data Protection Delegate, who is available on

What are your rights in regards to the treatment we apply to your data?

The OFFICE informs you that you have the right to access your personal data and obtain confirmation of how such data is being treated. Similarly, you have the right to request modification of any inaccurate data or demand its suppression when data is not necessary anymore for the OFFICE purposes.

Under certain circumstances, you can request a limit to the treatment of your data, in which case the OFFICE will only store it for the exercise or the defense of possible complaints.

Additionally, under certain circumstances, you can oppose to the treatment of your personal data with the purpose being informed to the OFFICE. In this case, the OFFICE will cease the treatment of your personal data except when legitimate motives concur or to ensure the exercise or defense of possible complaints.

At last, you can request the right of portability and obtain certain information derived from the formal relation with the OFFICE for yourself or a third party.

You could exercise these rights through:

• A written paper directed towards the OFFICE Management.
• A written e-mail directed towards the OFFICE e-mail address.

The OFFICE will provide the requested information in maximum period of a month from the application reception. Such period could be extended another two months in case its

You can retract the consent at any time, in case consent was granted for any specific purpose, without it affecting the legality of the treatment based on the previous consent before its withdrawal.

You can submit a claim to the relevant Control Authority in matters of data protection. However, in the first instance, you can submit a claim to the Data Protection Delegate who will resolve your claim in a maximum period of two months.

Data protection information

Responsible for data processing

Ministry of Foreign Affairs, European Union and Cooperation

Postal address: Data Protection Section, Plaza de la Provincia, 1, 28012 Madrid, Spain.

Email: [email protected]

Purpose

Management of the appointment for the delivery of documentation related to the start of visa application procedures.

Legal basis for processing

The data subject gave his or her explicit consent to the processing of such personal data for one or more of the specified purposes, except where Union or Member State law provides that the prohibition referred to in paragraph 1 cannot be lifted by the data subject.

Transfers and/or international transfers of data

No transfers to third parties will be made unless required by court order.

No international transfers to third parties will be made.

Exercise of rights

You can exercise your rights of access, rectification, deletion and portability of data, as well as the mandatory rights of limitation or opposition to their processing, by sending an email to [email protected], in which case we will respond within one month.

Right to complain

You have the right to file a complaint with the Spanish Data Protection Agency in the event that you consider that the exercise of your rights has not been properly addressed.

For more information on the processing of your data,Click here